How Do You Manage Hot Desking And Why Is It So Important For You?
Hot desking is the practice of offering a pool of desks and allowing users to choose where they sit each day, at a different location. The concept is based on the open-plan office layout, which was first popularized in the 1950s. Hot desking may be hastening the loss of the personal workstation.
According to a poll, 52 % of corporate real estate executives expect to use some form of unassigned seating.
Focus Point :
1. It may appear to an eager facilities manager to be the solution to all space usage issues.
2. Organizations’ second-largest expense is usually office space. According to some estimates, up to 40% of office space is unoccupied at any given moment.
3. Instead, consider hot-desking as a flexible response to a unique need: Assume your business has 100 desks, with 80 % of them being assigned on a permanent basis.
4. The addition of another 20 staff is planned for the future, which will push workspace capacity to its utmost.
Hot Desking: 4 Ways To Increase Productivity
1. Options For Working From Home
With the popularity of flexible work arrangements and work-from-home possibilities on the rise, having the flexibility to access a shared phone line from anywhere has become a need.
2. After-Hours Support Via On-Call Alternatives
When you turn off the lights and lock the door at the end of the day, the work isn’t always done. You can effortlessly handle after-hours or on-call help to any shared phone, including your mobile phone, with a system for your phone.
3. Workspaces That Are Shared
To accommodate a mobile workforce and flexible schedule, many modern organizations are improving physical coworking spaces.
4. Transfer Reception Coverage To A Different Location
Maintain consistent coverage of your primary reception line without having to move employees or phones around. With seamless reception coverage from any phone in the office,it makes it simple to stay connected to your consumers.
The Pros And Cons Of Hot Desking
|1. People from different teams and departments can communicate and create networks each day.
|1. Some people feel abandoned because they have lost their usual workspace and are separated from their coworkers.
|2. This allows “chance” interactions that can help businesses become more creative by breaking down divisions and cliques.
|2. Others say that severing close-knit teams reduces communication and innovation, as well as has a negative influence on morale.
|3. Because it eliminates unneeded space, it can result in significant cost savings.
|3. Furthermore, rivalry for the “best” desks might lead to issues. First come, first served may seem fair at first glance.
Some More Points To Remember:
1. In a hot-desking office, people alternate between various desks every day. This can help you save space and money.
2. However, there are several disadvantages to hot desking. Workers may feel isolated from their teams.
3. If you’re implementing it in your company, you may reduce these risks by talking with employees to gain buy-in.
How To Run A Hot-Desk Environment
While hot desking can be inconvenient, there are ways to make it work. Here are four things to think about before you get in.
1. Change Management
Switching to hot desking can be a significant cultural shift for your company. People will be more likely to support a policy if they have a say in shaping it.
It must be used to as many employees as feasible for a company to be successful.
2. Bonus tips:
More than just workstations can be a part of hot desking. You might be able to provide a number of different workstations.
Use Technology to Your Advantage
It’s critical to have the correct technologies in place to make hot-desking a success. Messaging programs like Skype, Yammer, and Slack may help dispersed employees stay in touch, while cloud-based solutions like Google’s G Suite and Microsoft’s Office 365 are fantastic for “real-time” collaboration.
Specialized equipment, such as customized keyboards and adapted chairs, is required for some persons. Make certain that these products are labeled clearly.
3. Maintain A Clean And Orderly Desk
Around 10 million bacteria live on the average workplace desk, some of which can cause sickness. Because they won’t be sitting there tomorrow, some people may be less eager to keep their workstation tidy with hot desking.
Here See The Difference Between Hot Desk Vs Fixed Desk
|1. Hot desking is a work environment that differs from the traditional office configuration.
|1. A fixed desk is simple to put together. You’ll have a designated workspace that is like a traditional workplace.
|2. Rather than assigning their own desk, hot-desking allows them more flexibility.
|2. A fixed desk may be your best bet if you prefer a certain level of steadiness.
|3. Hot desking is also adaptable to a variety of corporate scenarios. It’s common for it to switch to hot-desking.
|3. It’s also a plus that you’ll know where your coworkers are sitting, allowing you to spend less time looking for them.
An Effective Solution To Hot Desking And An Overcrowded Workspace
Adding more people to your office is possible with hot desking without interfering with your daily routine. It’s a versatile solution that fits into flexible work environments and provides unique chances for workers to be accommodated.
You may not always have the same desk with hot desking, but you’ll always have a desk! We believe this article will be very helpful for you. If you have further concerns, please visit our websites and contact us.